Recruitment Process
Outsourcing

We work as an extension of your talent function, taking time to understand your hiring goals before we design a solution.

 

Whether you need end to end delivery, a time bound project team, or support with specific stages of your process, we tailor our RPO model to fit.

RPO: Recruitment
Process Outsourcing

Recruitment Process Outsourcing is where an organisation hands responsibility for some or all of its recruitment activity to an external partner, who then manages that activity against agreed standards, timelines and reporting. In a standard agency relationship the supplier fills individual vacancies. In RPO, the provider becomes part of how your talent function operates.

There is no single way to run RPO. The right model depends on the roles in scope, your hiring volumes, how much control you want to retain, and whether the requirement is ongoing or time bound. The models below can be used on their own or combined, so the solution reflects your actual hiring pattern.

Our RPO Models

From specific stages of your recruitment process through to full outsourcing.

Modular RPO

Outsourcing specific elements of your hiring process

Project RPO

A scoped team for a fixed campaign or peak, stood down on completion.

End-to-End

Full ownership of the recruitment process under one accountable partner.

Modular RPO

Best suited to: organisations with an internal talent function that needs additional capacity, specialist expertise, or help with a particular stage of the process.

We take on defined parts of your recruitment process while you retain the rest. Common examples include sourcing and initial screening only, or picking the process up once suitable candidates have been identified and managing it through to onboarding.

  • Scope agreed by role type, process stage, or a combination of both
  • The split between outsourced and retained activity can flex as your needs change
  • Internal teams keep their time for the work where they add most value
  • Removes bottlenecks without adding permanent headcount
  • A practical starting point for organisations that are not yet ready for full RPO

Project RPO

Best suited to: a new site opening, a seasonal peak, a new function or team being built, entry into a new market, or a one off volume hiring campaign.

A time bound requirement built around a specific need. We mobilise a project team quickly, sized to the requirement, and stand it down once the campaign is delivered.

  • Rapid mobilisation against a clearly scoped, fixed term requirement
  • Can include the elements of either an End to End or Modular model, depending on the requirement
  • Resourcing flexed up or down as the campaign progresses
  • Clear success criteria and completion timeline agreed before go live
  • Market insight to support workforce planning, salary benchmarking and attraction strategy
  • No ongoing commitment once the project concludes

End to End RPO

Best suited to: organisations wanting a long term partner to own permanent recruitment delivery, most commonly where all hiring is permanent, or all hiring sits within a single business unit or department.

We take ownership of the entire recruitment process. A dedicated team, embedded in your processes and systems, manages the full candidate journey from requisition through to onboarding.

  • A single accountable partner for the whole recruitment process
  • A dedicated account team, sized and structured to match your hiring volumes
  • Sourcing, screening, assessment, interview coordination, offer management and onboarding support, tailored to your requirements
  • Consistent reporting and management information, agreed at the start of the relationship
  • Delivery on your site or directly within your own systems and processes
  • Can be fully white labelled, including where we provide an ATS solution to support delivery
  • Aligned to your culture, hiring managers and employer brand
multiethnic-coworkers-discussing-project-in-office-

How We Deliver, Whatever the Model

Whichever model, or combination of models, fits your requirement, every RPO engagement is built around the same foundations:

  • A named, dedicated account lead who is your single point of contact
  • A process which is tailored to fit your requirements which can include compliance and vetting checks completed to UK regulatory standards
  • Agreed reporting and management information, so you have visibility of progress and candidate pipeline throughout
  • A candidate experience that reflects your employer brand, not just ours
  • Access to PROMAN Group’s wider resourcing network for additional surge capacity when volumes spikes
  • We can work within your existing ATS alongside your internal team and provider, or supply a system as part of the engagement, configured around your process and reporting requirements. Where we provide the system, delivery can be fully white labelled to your brand. We would agree the right approach when scoping your requirement.

Capabilities

We can deliver any of the following as part of an RPO engagement, selected to match the model and scope agreed with you.

Sourcing and Talent Network

  • Proactive sourcing and market mapping
  • Talent pooling and ongoing candidate engagement
  • Attraction activity aligned to your employer brand

Screening and Selection

  • Structured vetting and screening, delivered by our National Resource Centre
  • Psychometric assessment
  • Skills and technical assessment
  • Online and video interviewing

Vetting and Compliance

  • Right to work verification
  • DBS checks
  • Alcohol and substance screening
  • Reference collection and verification

Offer and Onboarding

  • Offer letter production and management
  • Resignation and counter offer support
  • Onboarding coordination
  • Induction support

Reporting and Insight

  • Agreed management information and SLA reporting
  • EDI reporting
  • Pipeline and process performance data

Technology and ATS

  • ATS provision, configuration and optimisation
  • Workflow and process alignment
  • Candidate and hiring manager experience

Case Studies

Winsearch works in partnership with businesses across a wide range of sectors, delivering RPO solutions built around each client’s specific needs.

Explore our case studies below to see how we’ve helped organisations find the right talent to support their growth.

End-to-end RPO solution for a major
e-commerce and distribution business

A major online retail and distribution business needed to scale its customer service operation quickly, reliably, and without exposing the recruitment activity to its own brand.

Winsearch delivered a fully white-labelled RPO solution covering the entire workforce journey, from first advert to final offboarding.

Request the full case study

250+ staff recruited


110% average fulfilment


4 months delivery window


Project RPO for a new site setup,
from shop floor to executive leadership.

A global logistics provider needed a recruitment partner to build and scale a 100+ workforce for a brand new site setup.

Our solution was to implement an onsite project model designed around their headcount structure, with an end-to-end hiring solution over a 3 month period.

Request the full case study

100+ hires delivered across
blue and white collar roles


3 months
to recruit, train, and onboard


Transition to MSP model
through PROMAN upon completion


Why Partner
with Winsearch?

Winsearch is the permanent recruitment division of PROMAN UK. We are people focused, ethical, credible and consistent, with a winning mindset and a genuine commitment to delivery excellence.

For you, that means an RPO partner who understands both professional and operational hiring, works day to day within a regulated recruitment environment, and treats your candidates and your brand with the same care as our own.

We would welcome the opportunity to discuss your requirements and establish which model, or combination of models, best fits your organisation.

Contact Us
Secret Link